ADDITIONAL RULES: Also refer to the Rules listed on the Exhibitor page of the official METROCON website: www.metrocon.info/exhibitors.html
ADDITIONAL FUNCTIONS: No Exhibitor or group of Exhibitors may sponsor a meeting or present information as part of a planned attendee program any time prior to or during exhibit hours of the event without prior written approval of the METROCON Committee. Exhibitor may not have food or beverages in the exhibit space, nor may Exhibitor host cocktail parties or similar functions in the exhibit space without prior written approval.
ADMITTANCE DURING NON-SHOW HOURS: Booth representatives are not permitted to enter the exhibit hall until one (1) hour before the scheduled opening time of the event and will not be permitted to remain in the hall after show hours with the exception of move-in and move-out activities.
AUXILARY EXHIBIT SPACE / TRAILERS: No vendor – whether officially exhibiting at METROCON or not – will be allowed to set up an exhibit space that is auxiliary to their designated booth space without prior written approval from METROCON Committee. This restriction applies to mobile / walk-in exhibit trailers, pop-up / pre-fabricated units, etc. anywhere on the event premises, whether on the interior and exterior.
ATTORNEY FEES: The exhibitor agrees to pay any fees, including attorney fees associate with any dispute with METROCON Committee or the convention center.
BOOTH CONSTRUCTION: Booths will comply with METROCON standards or be removed prior to the opening of the show. Booths will be 10’x10’ in size and may be rented to a maximum of 6 per manufacturer’s brand. Each booth will include an 8’ high back drape, side dividing drapes, two folding chairs, one wastebasket, and an identification sign. If multiple booths are consecutive, the side dividing drapes will not be included. If at the end of a row, the Exhibitor has the option of setting up the side drape panels or simply having tape on the floor delineating the booth space from the aisle. Both single booths and multiple booths in a “line” – that is, 10’ deep x 20’ wide, 30’ wide, etc. – will have one 5'-wide panel @ 8' high & one 5'-wide panel @ 3' high. So as not to block the booth next to them, Exhibitors in these booths will only be allowed to have items up to 4’ high in front of the 3’ high side drape. Multiple booth groupings considered “end caps” of 2, 4 or 6 booths will have a 20’ wide “back” pipe and drape wall at 8’ high and no side walls at all. Exhibitors may not affix any item to the wall, floor or ceiling in or outside the building or outside of the rented booth space.
BOOTH REPRESENTATIVE: Exhibitor booth representatives must be a minimum of 18 years old and shall be restricted to a total of three exhibiting company employees per booth space. They must wear badges provided by the event staff at all times and booths must be staffed during the show hours. All Exhibitors’ staff other than those working in the booth must register as attendees to attend the event. Representatives will at all times conduct themselves in a businesslike, professional manner.
CANCELLATION: Cancellations will be honored only when presented in writing before June 13, 2008. After that date, the exhibitor is responsible for payment of all fees. All payments made to METROCON are not refundable. METROCON Committee reserves the right to cancel this agreement at any time, if it learns that the exhibitor has made any material false or misleading statements, has omitted any material information in obtaining this contract, or has violated any of the terms and conditions of this agreement. No refunds will be made in the event of cancellation by METROCON Committee.
COSTUMES, PROMOTIONS: Booth representatives wearing distinctive costumes, carrying banners or signs separately, or as part of their apparel, must remain in their booth. Demonstrations and discussions are limited to the booth space only. Booth representatives found to be wearing inappropriate clothing will be asked to change or leave.
DAMAGE TO PROPERTY: Exhibitors are liable for any damage caused by them or their agents to the building or property of other Exhibitors. Exhibitors may not apply paint, lacquer, adhesive or other coating to building columns and floors or to standard booth equipment. Exhibitors may not affix any item to walls, floors or ceilings.
ELIGIBLE EXHIBITS: Exhibits are limited to companies whose products and services are of specific interest to the attendees. METROCON Committee has the right to determine eligibility of a company or product for inclusion and may reject any or all applications. METROCON Committee may prohibit, close, correct, remove or eliminate an exhibit or any part of an exhibit that it determines is not suitable to, or in keeping with, the event’s character.
EXHIBITOR APPOINTED CONTRACTORS: Exhibitors may, with prior approval, hire outside contractors for installation and dismantling of booths. Exhibitors must employ members of appropriate trade unions where required.
SHOW CLOSING: Exhibits must be removed from the building at the end of the event no later than the time indicated by METROCON Committee. Exhibitors will be liable for storage and handling charges resulting from failure to remove materials at the end of installation and dismantling periods. Any exhibitor that attempts to disassemble their exhibit during published show hours 1) (on Thursday) will be removed by security and not allowed to reenter until the exhibit space has closed on the final day of METROCON; and 2) (on Friday) will be fined $100 for every half-hour before end of show time.
SHOW RULES: Any matters not specifically addressed shall be subject solely to the decision of METROCON Committee members.
SIGNAGE: METROCON will provide Exhibitors a standard booth sign with the booth number and booth name (no logos – only typeset). The only booths that will be allowed to arrange and pay for a hanging sign with the decorating / show company are those multiple booth groups that are considered an “island” – that is, they have no pipe and drape from which to hang a standard sign. If an Exhibitor does not meet this condition and still would like to order hanging signage from the decorating / show company, they must first get the signage approved by the METROCON Committee Chairs.
SPECIAL NEEDS: Exhibitors shall notify METROCON Committee of any special requirements pertaining to their booth.
UNION LABOR: Exhibitors must employ members of appropriate trade unions where required for all installation and dismantling work.
VENUE: If any legal action is brought to enforce this agreement, venue will be in Dallas County, Texas, USA.