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2010 EXHIBITOR REGISTRATION SCHEDULE

BOOTH UPGRADES

2010 EXHIBITOR RULES

1. Except for METROCON Sponsors who purchase booths prior to the initiation of online registration, all exhibitor booth registration is to be completed online at www.metrocon.info.
2. Except for METROCON Sponsors who purchase booths prior to the initiation of online registration, all exhibitor booth fees are to be paid with a credit card payment (Visa or MasterCard) online at www.metrocon.info.
3. Local chapter Sponsors (IIDA TX/OK) / Industry Partners (ASID TX) will be allowed to complete online registration beginning April 1, 2010 (12:01 am). ASID and IIDA National Sponsors / Industry Partners & local members will be allowed to complete online registration starting April 15, 2010 (12:01 am). All others will be allowed to complete online registration beginning May 3, 2010 (12:01 am).
4. METROCON will do its best to turn off the premium and super premium booth sales feature as soon as the booths are sold out. However, if the occasion arises where an exhibitor purchases premium booth space and there is no premium booth space left, the exhibitor’s premium booth upgrade portion of the payment will be refunded in full.
5. By completing the registration process and purchasing a booth(s), the exhibitor acknowledges complete understanding and full acceptance of the EXHIBITOR TERMS AND CONDITIONS.
6. Except for METROCON Sponsors who purchase booths prior to the initiation of online registration, Exhibitors do NOT have the option to choose the location of their booth(s). Exhibit space will be assigned on a first come, first serve basis. Exhibitor requests for assignments will be considered, but cannot be guaranteed. Booths will be assigned as per the following criteria: METROCON sponsorship status, association sponsorship status, registration date, and mutual requests made during registration. ALL BOOTH ASSIGNMENTS ARE FINAL and will be published via the EXHIBITOR page of www.metrocon.info in the weeks subsequent to close of Exhibitor Registration.
7. Booths are sold as single 10’ x 10’ spaces. Exhibitors can purchase up to a maximum of six (6) booths – for a total of 600 square feet of adjoining space – per manufacturer’s brand. An example of what this means:
   • Allowable: XYZ, Inc. buys six booths and places their Systems, Seating, Casegoods, and Textiles divisions in those booths.
   • Not Allowable: XYZ, Inc. buys six booths for Systems, six booths for Seating, six booths for Casegoods, and so on.
8. Each booth will include an 8’-high back drape, 3' high side dividing drapes, one wastebasket, and an identification sign. Two folding chairs can be requested for each booth for no additional fee. If multiple adjoining booths are purchased, the side dividing drapes will not be included. Not all chairs have to be accepted. See the BOOTH CONSTRUCTION section of the EXHIBITOR TERMS AND CONDITIONS for more details.
9. Note that the exhibit area has a concrete floor and is not carpeted. Exhibitors are not required to purchase / rent / provide flooring in their exhibit space, but it is highly recommended, primarily for the comfort of booth staff members.
10. Exhibit height is limited to 8’ and may not restrict the side view of neighboring exhibits. Exhibitors may petition the METROCON Executive Committee to go beyond this height restriction. Email Diane Etheredge - METROCON10 Committee Presiding Chair, chair@metrocon.info
11. Amplified sound may not be used except by written prearrangement received from the exhibit floor manager.
12. Security will be on-site from move-in until move-out.
13. All exhibits must be staffed during show hours:
    • Thursday, August 12, 2010 – 9:30 am - 7:00 pm
    • Friday, August 13, 2010 – 9:30 am – 3:00 pm
14. As a safety requirement, BOOTHS MAY NOT BE DISMANTLED PRIOR TO THE CLOSE OF THE SHOW FLOOR on Friday, August 13, 2010. If an Exhibitor begins dismantling before the end of show, the following penalties will be strictly enforced:
    
    • Exhibitors will be fined $100 for every half-hour before 3:00pm that he/she begins the dismantling process.
    • The invoice with penalty fees will be mailed to the exhibitor's home office
    • Move-in: Wednesday, August 11, 2010; 8:00 am - 7:00 pm
    • Move-out: Friday, August 13, 2010 from 3:00 pm – 8:00 pm & Saturday, August 14, 2010 from 8:00 am – 12 noon
      
      All exhibitor materials must be removed from the exhibit facility by Saturday, August 14, 2010 at 12 noon or the exhibitor will be fined $100 for every half hour past the deadline. In addition, exhibitors will be liable for storage and handling charges resulting from failure to remove materials at the end of installation and dismantling periods. The invoice with penalty fees will be mailed to the exhibitor home office.
      

16. Only carry-in objects may be brought into the exhibit hall area either day of the tradeshow. No dollies or rolling carts will be allowed during tradeshow hours.
17. NO ALCOHOL Policy: Exhibitors are prohibited from serving alcohol during show hours. Please contact the Metrocon Sponsorship Chairperson (sponsor@metrocon.info) if your organization would like to purchase a Specialty Drink Sponsorship during the evening event Cocktail Party.
18. Starting Wednesday, August 11, 2010 at 8:00 am, Exhibitors may pick up their packets at the Exhibitor Registration Desk at Dallas Market Hall. Packets will contain badges, staff passes, and additional relevant information and instructions. At the time of packet pick-up, Exhibitors must inspect their packets for accuracy. If items are missing or information is incorrect, it immediately needs to be brought to the attention of the registratin manager of the Exhibitor Registration Booth.
19. Exhibitors may have up to three (3) staff passes for each 10’x10’ booth purchased. [For example, if three (3) booths are purchased, the Exhibitor may request up to nine (9) staff passes.] If additional passes are needed, they may be purchased for the price of $25 each online (at the top of this page) up until Friday, July 30^th @ 6:00 pm or for $35 on-site at the Exhibitor Registration Desk in Dallas Market Hall.
20. Exhibitors will receive the list of all Attendees’ names, addresses, and emails unless attendee chooses to opt-out.
21. Exhibitors found fraudulently claiming non-employees as staff will be required to pay a $50 fine per false badge and risk being removed from the tradeshow floor. This practice of providing non-association member attendees free entry onto the tradeshow floor takes needed funds away from the Associations organizing the event and will not be tolerated.
22. During the two-day event, all Exhibitors will be required to enter the tradeshow space through the designated Exhibitor Entrance, which is located at the Freeway Entrance of Dallas Market Hall on Market Center Boulevard. NO EXCEPTIONS.  All exhibitors, including their setup crew, will need to register first and get their badges before entering the show floor.
23. Each booth comes with three (3) drink tickets. Drink tickets will be distributed during the day on Thursday, August 12th by a designated METROCON Committee member. Exhibitors will be required to sign for the tickets to insure that they were indeed delivered. Additional drink tickets may be purchased from Dallas Market Hall cashiers on the tradeshow floor immediately before and during the METROCON Thursday evening Cocktail Party.
24. Industry members who have not purchased booth space or a sponsorship for this year’s show MUST gain entry to the tradeshow by registering as an attendee via the REGISTRATION page or on-site during the two-day event. Association Member versus Association Non-Member tradeshow floor fees will apply.
25. If any industry member who has not purchased booth space or a sponsorship for this year’s show is found to be promoting their products or services in such a way found unacceptable to METROCON Committee members will be removed from the tradeshow premises – either by security guards or members of the METROCON Committee – and asked not to return during the remaining portion of the two-day event. This practice is unfair to paying exhibitors and tradeshow sponsors and will not be tolerated.
26. Only industry members who 1) have purchased booth space, 2) have purchased a sponsorship for this year’s show, AND/OR 3) have actively volunteered for the METROCON Committee in some fashion for the current year’s event will be allowed to volunteer for on-site volunteer positions coordinated by METROCON Committee.
27. For additional information or questions regarding eligibility, deadlines, payment, move-in/out, etc. contact the METROCON Committee volunteer in charge of Exhibitor issues by sending an email to exhibitors@metrocon.info.

Booth Purchase

METROCON10 Exhibitor Booth Purchase is NOW CLOSED.  For questions Contact Us.

Thank you for your interest in exhibiting in METROCON10 Expo & Conference!

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