2012 EXHIBITOR REGISTRATION SCHEDULE

April 2, 2012 (8am CST) Exhibitor Booth Purchase OPENS to everyone:
– Members*
– Non-Members
June 22, 2012 (6pm CST)    Exhibitor Booth Purchase CLOSES.
If all exhibit space sells out prior to this date, then exhibitor registration will close then.
July 2, 2012 (8am CST) Exhibitor booth assignments to be posted, the Exhibitor e-Kit to be posted, and Exhibitor badge registration to OPEN.
July 27, 2012 (6pm CST)    Exhibitor Badge & Guest Pass Registration CLOSES.
After this time, Exhibitors will need to register additional booth worker badges on-site during move-in or either day of the show.


2012 BOOTH FEES

Member Exhibitors (must be a member on March 1, 2012*)
       - ASID Texas Chapter Industry Partners
       - ASID National Industry Partners
       - ASID Practitioner Members
       - IIDA Texas / Oklahoma Chapter Sponsors
       - IIDA Industry Members
       - IIDA Practitioner Members
 
$475 per 10’x10’ booth  
Non-Member Exhibitors
       - Anyone who does not fall under one of the categories above
 
$825 per 10’x10’ booth  
*IMPORTANT INFORMATION ABOUT MEMBERSHIP:
To qualify as a Member and receive discounted booth pricing, Exhibitors must be in good standing - i.e., not suspended for non-payment - in the official ASID database [as either a Texas Chapter Industry Partner Representative, a National Industry Partner Representative or a Practitioner Member] or in the official IIDA database [as either a Texas / Oklahoma Chapter Sponsor, an Industry Member or a Practitioner Member] ON MARCH 1, 2012. If not in either one of these official databases on this date, then the Exhibitor will not qualify as a Member and will need to pay the Non-Member booth price.

FOOD & BEVERAGE
When pre-registering booth worker badges online, Exhibitors have the option to pre-pay for a box lunch(es) on Thursday and/or Friday of the show, allowing booth workers an alternative to the Food Court, which will also be available. To find out box lunch options, please visit the Food & Beverage page.
  

 

BOOTH UPGRADES

GREEN Zone  
$100 additional per 10’x10’ booth
This year, once again, METROCON is offering Green Zone booth locations that will be all on one row. Your product(s) must meet the requirements to be in the Green Zone. Many companies may want to have a booth in the Green Zone for their sustainable products and booths in another location for other products. You will be required to submit the completed Requirements Document. The committee will review all submittals. Submit document to exhibitors@metrocon.info. [ View Green Zone Requirements ]
 
PREMIUM Booth  
$150 additional per 10’x10’ booth
METROCON is offering Premium booth locations located on the corner booths or prominent locations. They are available for an additional $150 per 10’x10’ booth space, regardless of base booth price. Note that METROCON12 Sponsors have the first option on Premium booths before all booths go on sale on April 1, 2011. Only METROCON12 Sponsors who purchase Premium booths will be allowed to choose their actual booth locations. All other exhibitors who purchase Premium booth space will be placed by the METROCON12 Committee in premium booth locations.
 
SUPER PREMIUM Booths  
$250 additional per 10’x10’ booth
Super Premium booth locations that open on to the main aisles, happy hour or lounge areas are available for an additional $250 per 10’x10’ booth space, regardless of base booth price. Note that METROCON12 Sponsors have the first option on Super Premium booths before all booths go on sale on April 2, 2012. Only METROCON12 Sponsors who purchase Super Premium booths will be allowed to choose their actual booth locations. All other exhibitors who purchase Super Premium booth space will be placed by the METROCON12 Committee in Super Premium booth locations.
 



2012 EXHIBITOR RULES

  1. Except for METROCON Sponsors who purchase booths prior to the initiation of online registration, all exhibitor booth registration is to be completed online at www.metrocon.info.
  2. Except for METROCON Sponsors who purchase booths prior to the initiation of online registration and chose the check/invoice option, all exhibitor booth fees are to be paid with a credit card payment (Visa, MasterCard or American Express) online at www.metrocon.info.
  3. All vendors will be allowed to complete online registration beginning April 2, 2012 (8am CST). Exhibitors claiming membership must be a member on March 1, 2012. This information will be checked.
  4. METROCON will do its best to turn off the premium, super premium, and green zone booth sales feature as soon as the booths are sold out. However, if the occasion arises where an exhibitor purchases premium booth space and there is no premium booth space left, the exhibitor’s premium booth upgrade portion of the payment will be refunded in full after booth placements are complete.
  5. By completing the registration process and purchasing a booth(s), the exhibitor acknowledges complete understanding and full acceptance of the EXHIBITOR TERMS AND CONDITIONS and the METROCON TERMS AND CONDITIONS.
  6. Except for METROCON Sponsors who purchase booths prior to the initiation of online registration, Exhibitors do NOT have the option to choose the location of their booth(s). Exhibit space will be assigned on a first come, first serve basis. Exhibitor requests for assignments will be considered, but cannot be guaranteed. Booths will be assigned as per the following criteria: METROCON sponsorship status, association sponsorship status, registration date, and mutual requests made during registration. ALL BOOTH ASSIGNMENTS ARE FINAL and will be published via the EXHIBITOR page of www.metrocon.info in the weeks subsequent to close of Exhibitor Registration.
  7. Booths are sold as single 10’ x 10’ spaces. Exhibitors can purchase up to a maximum of six (6) booths – for a total of 600 square feet of adjoining space – per manufacturer’s brand. An example of what this means:
    • Allowable: XYZ, Inc. buys six booths and places their Systems, Seating, Casegoods, and Textiles divisions in those booths.
    • Not Allowable: XYZ, Inc. buys six booths for Systems, six booths for Seating, six booths for Casegoods, and so on.
  8. Each booth will include an 8’-high back drape, 3' high side dividing drapes (except on a corner), one wastebasket, and an identification sign. Two folding chairs can be requested for each booth for no additional fee. If multiple adjoining booths are purchased, the side dividing drapes will not be included. Not all chairs have to be accepted. See the BOOTH CONSTRUCTION section of the EXHIBITOR TERMS AND CONDITIONS for more details.
  9. Note that the exhibit area has a concrete floor and is not carpeted. Exhibitors are not required to purchase / rent / provide flooring in their exhibit space, but it is highly recommended, primarily for the comfort of booth staff members.
  10. Exhibit height is limited to 8’ and may not restrict the side view of neighboring exhibits. Exhibitors may petition the METROCON Executive Committee to go beyond this height restriction, but they must do so NO LATER THAN JULY 31, 2012. Email exhibitors@metrocon.info.
  11. Amplified sound may not be used except by written prearrangement received from the exhibit floor manager.
  12. Security will be on-site from move-in until move-out.
  13. All exhibits must be staffed during show hours:
    • Thursday, August 9, 2012 – 9:30 am - 7:00 pm
    • Friday, August 10, 2012 – 9:30 am – 3:00 pm
  14. As a safety requirement, BOOTHS MAY NOT BE DISMANTLED PRIOR TO THE CLOSE OF THE SHOW FLOOR on Friday, August 10, 2012. If an Exhibitor begins dismantling before the end of show, the following penalties will be strictly enforced:
    • Exhibitors will be fined $100 for every half-hour before 3:00pm that he/she begins the dismantling process.
    • The invoice with penalty fees will be mailed to the exhibitor's home office
    • Move-in: Wednesday, August 8, 2012; 8:00 am - 7:00 pm
    • Move-out: Friday, August 10, 2012 from 3:00 pm – 8:00 pm & Saturday, August 11, 2012 from 8:00 am – 12 noon
      All exhibitor materials must be removed from the exhibit facility by Saturday, August 11, 2012 at 12 noon or the exhibitor will be fined $100 for every half hour past the deadline. In addition, exhibitors will be liable for storage and handling charges resulting from failure to remove materials at the end of installation and dismantling periods. The invoice with penalty fees will be mailed to the exhibitor home office.
  1. Since Metrocon allows Exhibitors to contract with vendors of their choice during the Move-out process, it is highly recommended that each Exhibitor have at least one booth representative remain with his or her respective booth at all times during Move-out. Metrocon is not responsible for lost, misplaced or stolen items.
  2. Only carry-in objects may be brought into the exhibit hall area either day of the tradeshow. No dollies or rolling carts will be allowed during tradeshow hours.
  3. No chemical flame is allowed per show management.
  4. NO ALCOHOL Policy: Exhibitors are prohibited from serving alcohol during show hours. Please contact the METROCON Volunteer Sponsor Liaison at sponsor@metrocon.info if your organization would like to purchase a Specialty Drink Sponsorship during the Thursday evening Happy Hour.
  5. Starting Wednesday, August 8, 2012 at 8:00 am, Exhibitors may pick up their packets at the Exhibitor Registration Desk at Dallas Market Hall. Packets will contain badges and additional relevant information and instructions. At the time of packet pick-up, Exhibitors must inspect their packets for accuracy. If items are missing or information is incorrect, it immediately needs to be brought to the attention of the registration manager of the Exhibitor Registration Booth.
  6. Exhibitors may have up to three (3) complimentary staff passes for each 10’x10’ booth purchased. [For example, if three (3) booths are purchased, the Exhibitor may request up to nine (9) staff passes.] If additional passes are needed, they may be purchased for the price of $25 each online up until Friday, July 27, 2012, @ 6:00 pm. After online registration closes, you will have to secure your badges on-site at the Exhibitor Registration Desk in Dallas Market Hall. At that time, the complimentary staff passes will cost $10, while the additional passes will cost $35. [Acceptable methods of payment are cash, check and credit card (Visa, MasterCard, American Express, Discover).] When pre-registering booth worker badges online, Exhibitors also have the option to pre-pay for a box lunch(es) on Thursday and/or Friday of the show. Once an Exhibitor pre-purchases a box lunch for a booth worker, the Exhibitor will not be able to alter it or cancel it or receive a refund, so please choose carefully. Use the Exhibitor Badge Registration link under the LINKS section on this page to sign-up for complimentary badges and to purchase additional badges.
  7. Exhibitors may purchase Attendee Guest Passes for the price of $25 each online up until Friday, July 27, 2012, @ 6:00pm or for $35 on-site at the Registration Desk in Dallas Market Hall. Guest Pass Registration is integrated into the Exhibitor Badge Registration system for which you will find the link under the LINKS section on this page. Guests may pick up their badges at the Attendee Registration Desk. IMPORTANT: Exhibitors found fraudulently claiming non-employees as staff will be required to pay a $50 fine per false badge and risk being removed from the tradeshow floor. This practice of providing non-association member attendees free entry onto the tradeshow floor takes needed funds away from the Associations organizing the event and will not be tolerated.
  8. Exhibitors will receive the list of all Attendees’ names, addresses, and emails unless attendee chooses to opt-out after the show.
  9. During the two-day event, all Exhibitors will be required to enter the tradeshow space through the designated Exhibitor Entrance, which is located at the Freeway Entrance of Dallas Market Hall on Market Center Boulevard. NO EXCEPTIONS.  All exhibitors, including their setup crew, will need to register first and get their badges before entering the show floor.
  10. Each booth comes with three (3) drink tickets. Drink tickets will be distributed during the day on Thursday, August 9, 2012, by a designated METROCON Committee member. Exhibitors will be required to sign for the tickets to insure that they were indeed delivered. Additional drink tickets may be purchased from Dallas Market Hall cashiers on the tradeshow floor immediately before and during the METROCON Thursday evening Cocktail Party.
  11. Industry members who have not purchased booth space or a sponsorship for this year’s show MUST gain entry to the tradeshow by registering as an attendee via the REGISTRATION page or on-site during the two-day event. Association Member versus Association Non-Member tradeshow floor fees will apply.
  12. If any industry member who has not purchased booth space or a sponsorship for this year’s show is found to be promoting their products or services in such a way found unacceptable to METROCON Committee members will be removed from the tradeshow premises – either by security guards or members of the METROCON Committee – and asked not to return during the remaining portion of the two-day event. This practice is unfair to paying exhibitors and tradeshow sponsors and will not be tolerated.
  13. Only industry members who 1) have purchased booth space, 2) have purchased a sponsorship for this year’s show, AND/OR 3) have actively volunteered for the METROCON Committee in some fashion for the current year’s event will be allowed to volunteer for on-site volunteer positions coordinated by METROCON Committee.
  14. For additional information or questions regarding eligibility, deadlines, payment, move-in/out, etc. contact the METROCON Committee volunteer in charge of Exhibitor issues by sending an email to exhibitors@metrocon.info.